How to Highlight on Google Sheets

Here are the major benefits when using this tool: Customize and organize content into libraries.

Learn how to highlight your data on Google Sheets with this easy-to-follow guide.

You’ll discover how to:
– Format text
– Add background color
– Customize cell borders

These techniques will make your spreadsheets visually appealing and help your information stand out. Whether you’re organizing data for work or school, these tips and tricks are sure to impress. Follow along and become a Google Sheets highlighting pro in no time!

Enter your Heading

Enter your desired heading using the ‘Insert’ tab and selecting the ‘Header’ option. This is an essential step in organizing your document and making it easier to navigate.

By adding a header, you can provide a clear and concise title for each section of your document, ensuring that your readers can quickly find the information they’re looking for.

To enter your heading, simply click on the ‘Insert’ tab at the top of your Google Sheets document. From the drop-down menu, select the ‘Header’ option. A new toolbar will appear at the top of your document, allowing you to customize your header. You can choose the font style, size, and color, as well as add bold or italic formatting if desired.

Once you have selected your formatting options, click on the header area of your document and start typing your desired heading. As you type, you’ll see your heading appear in the header area and also in the document itself. You can resize or reposition the header by clicking and dragging it to the desired location.

Columns of Content

It is a serious game changer for anyone like me who has a hard time reading or writing across rows and columns of content and easily being able to see what I’m looking at.

Choose a destination and click “Extract.” Click on “Link to document.” This opens a fresh window containing all highlighted notes, organized by color in a neat and clean document.

Column Letter

If you aren’t already logged in, enter your login details and click Sign into do so now. 2Highlight the column you want to color.You can do this by clicking the column letter at the top of the spreadsheet.You can also click any cell in the column, then press CTRL + Space(Windows) or Command + Space(Mac) to highlight the entire column.If needed, you can add another column.Advertisement 3Right-click the column and click This will be next to a paintbrush icon.Conditional formatting.A new panel will open on the right side.You can also click the down-arrow next to the column letter (A, B, C, etc.) or go to Format→Conditional formatting.If you have an existing rule in the spreadsheet, click Add another rule. 4Apply the Format rules.If you want to highlight the text-filled cells, click the drop-down menu under Format cells if…and select Is not empty.If you want to highlight the empty cells, select Is empty.If you want to apply a formula, select Custom formula isat the very bottom of the drop-down menu.

Format the Text

To format the text in your Google Sheets document, you can easily customize the font style, size, color, and formatting options. This allows you to make your data more visually appealing and easier to read.

To begin, select the cells or range of cells that you want to format. Then, click on the ‘Format’ tab at the top of the screen. From here, you can choose the font style and size that you prefer. You can also change the font color by selecting the ‘Font color’ option.

In addition, you have the ability to apply formatting options such as bold, italic, and underline to emphasize specific text. To do this, simply highlight the text and click on the respective formatting button.

When you want to highlight specific text in your Google Sheet, conditional formatting provides you with several options to find the exact text you need.

Another useful feature is the ability to align the text within a cell. You can choose from options such as left, center, and right alignment.

Highlight the Background

To highlight the background in Google Sheets, you can use the option ‘Format as color’ to apply a specific color to the selected cells. This feature allows you to visually distinguish certain cells or ranges of cells from the rest of your spreadsheet.

To get started, first, select the cells you want to highlight. You can do this by clicking and dragging your cursor over the desired cells or by holding down the ‘Shift’ key and using the arrow keys to extend the selection.

Once you have selected the cells, go to the ‘Format’ menu at the top of the screen and click on ‘Format as color.’ A color palette will appear, allowing you to choose the color you want to apply to the selected cells’ background. Simply click on the desired color, and the background of the selected cells will be highlighted accordingly.

Share and collaborate seamlessly The tool proves useful for all who use Google Doc extensively, especially those who need to share feedback or edit documents.

This is a great way to draw attention to important data or to categorize different sections within your spreadsheet. Remember, you can always change or remove the background color by selecting the cells again and choosing a different color or selecting ‘No fill’ from the color palette.

Tip: if you select Conditional formatting, but you haven’t applied any conditional formatting rules to the selected range, Google Sheets will automatically add a default rule for you:Conditional format rules window. “if cell is not empty, change the background color to light green.” But you can easily edit this scroll to the bottom of this article to find out how.

Adjust Cell Borders (Optional)

After highlighting the background in Google Sheets, you can further customize the appearance of your cells by adjusting their borders. Cell borders can help you organize your data and make it easier to read and understand.

Now, if you wish to make your document simple and clean, without any highlights, follow these steps: Select highlighted text by dragging your mouse over it.

To adjust the cell borders in Google Sheets, follow these simple steps:

1. Select the cells you want to modify. You can select a single cell, a range of cells, or even the entire sheet.

2. Click on the ‘Borders’ button in the toolbar. It looks like a square with four lines on each side.

3. A drop-down menu will appear with various border options. You can choose to add borders to the top, bottom, left, or right of the selected cells. You can also select different line styles, such as solid, dashed, or dotted.

4. Click on the desired border option to apply it to your selected cells.

5. If you want to remove a border, simply select the cells and click on the ‘Borders’ button again. Then, choose the ‘None’ option from the drop-down menu.

Apply Background Color

To further enhance the appearance of your cells in Google Sheets, you can easily apply background color. Adding background color to your cells can help you visually organize and differentiate your data, making it easier to read and understand.

To apply background color, first, select the cell or range of cells that you want to modify. Then, click on the ‘Fill color’ button in the toolbar, which looks like a paint bucket. A color palette will appear, allowing you to choose from a variety of predefined colors or even create your own custom color. Click on the desired color, and the selected cells will instantly be filled with that color.

You can also apply background color using conditional formatting, which allows you to automatically change the color of cells based on specific criteria. Simply go to the ‘Format’ menu, select ‘Conditional formatting,’ and set the desired rules and colors.

Whatever the reason, learning how to highlight in Google Docs can be helpful during the content drafting and editing process.

With the ability to easily apply background color in Google Sheets, you can make your data more visually appealing and organized.

Highlight Column

Highlight column E, and then click Format > Conditional formatting.In the Conditional format rules window, click Color scale.

Hold down your Control button and click on the other cells.

Replace the default mouse cursor with a custom one from collections of cool and cute cursors.

Frequently Asked Questions

How Can I Highlight Multiple Cells at Once in Google Sheets?
To highlight multiple cells at once in Google Sheets, simply hold down the Shift key and click on each cell you want to highlight. This allows you to select and highlight multiple cells simultaneously.

How to Highlight in Google Docs?
Teachers Content editors Communication specialists Students Marketing managers Reviewers Click on “Get add-ons” from the “Add-ons” menu.

Can I Apply Different Colors to Different Parts of the Same Cell?
Yes, you can apply different colors to different parts of the same cell in Google Sheets. This allows you to easily differentiate and highlight specific sections within the cell.

Is It Possible to Remove the Highlighting From a Cell or Range of Cells?
Yes, you can remove the highlighting from a cell or range of cells in Google Sheets. Simply select the cell or range, go to the Format menu, and choose “Clear formatting.”

Can I Copy and Paste Highlighted Cells Without Losing the Formatting?
Yes, you can copy and paste highlighted cells without losing the formatting. Just select the cells you want to copy, right-click and choose “Copy.” Then, right-click where you want to paste and select “Paste special.”

Are There Any Keyboard Shortcuts for Highlighting in Google Sheets?
Yes, there are keyboard shortcuts for highlighting in Google Sheets. They make it easier and faster to select cells or ranges of cells. You can use the Shift key along with the arrow keys to highlight multiple cells.


In conclusion, highlighting on Google Sheets is a simple process that can help organize and emphasize important information. By formatting the text, highlighting the background, and adjusting cell borders if desired, users can easily draw attention to specific data within their spreadsheets.

Applying background color is a quick and effective way to visually highlight key elements, making it easier to analyze and interpret the data.

Overall, using these highlighting techniques can greatly enhance the functionality and visual appeal of Google Sheets.

Thankfully, your favorite spreadsheet editor, Google Sheets, includes several built-in functions that allow you to highlight cells in a few easy steps.

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